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 Detailed insight into how RDash and Zoho Projects stack up against each other in pricing and features.
Rdash is a simple and easily adoptable software that brings rhythm across design, projects, finance, and procurement. It keeps the BOQ (Project Scope) at the center and ties progress, cashflows, margins, and quality control down to the item level. Also, Rdash is extensible to your clients and vendors to bring an all around rhythm on your project.
Built for fast adoption, Rdash is best fit for small and medium scale proejcts because it is simple enough for site teams and deep enough for CXO. for larger jobs, use Rdash as the digital backbone alongside specialized tools.
Why teams choose Rdash:
→ Best fit for small and medium scale construction projects
→ Adequate depth on both fronts i.e. progress tracking and financial management
→ Shortest cycle time, 90-day deployment guarantee
→ Dedicated Account Manager + On-Premise deployment support
*Pricing: RDash is priced on a per-user license model, so you scale seats as your team scale.
Zoho Projects is cloud-based project management software that helps teams plan, track, and work together on projects in a simple way. However, it is not specially designed for the construction industry; instead, it is generic software that can be used to manage any kind of project—whether for technology, marketing, or other business areas. It includes features like task management, Gantt charts, time tracking, automated reminders, and document sharing.
Salient features:
→ Highly Comprehensive workflows, 20+ years in the market
→ Provides an App marketplace to fill in the gaps of native software
→ Suitable for complex projects ($1Bn+) but it can be a drag for teams managing smaller projects
→ Support is largely centered around USA and Europe
*Pricing: Zoho is sold on per user license, however user may have to buy multiple modules and pay for each module individually
Category & Features
Pre-sales / CRM
Rdash helps you smoothen the hand-off from sales to projects by bringing the project knowledge such as Design Iterations, Scope Changes, Quotations etc. together before you have won the project.
Zoho Projects does not include a built-in CRM; you must purchase a separate Zoho CRM license to use customer relationship management features. The two products can be integrated for project creation and management within Zoho CRM, but Zoho Projects itself does not provide CRM capabilities independently.
Lead capture & funnels
Built-in lead funnels; capture/import leads.
Zoho CRM captures leads through web forms and imports them into lead funnels.
Marketing integration
Integrates with ads/website for lead intake.
Zoho CRM integrates with marketing channels like email and social media for lead intake.
Quotations & proposals
Quick quotations & proposals; convert to project.
Zoho CRM allows quick creation of quotes and proposals.
Convert lead to project
Convert lead into a project with all the information developed till date with a single click.
Leads can be converted into deals and linked to projects with available integrations with additional efforts.
Site Survey / Recce
Rdash offers Smart recce & technical survey through Mobile App. You can configure survey templates based on project types which guides the site surveyor to complete the comprehensive survey in one visit.
Zoho Projects does not have a built-in site survey or recce module. However, Zoho offers Zoho Survey, a separate product for creating and managing surveys, which can be integrated with Zoho Projects via Zoho Flow for connected workflows.
Survey Templates Configurations
Configure site survey templates from the frontend without needing a software developer support from Rdash
Zoho Projects does not have checklist functionality, but forms can be created using Zoho Forms, a separate app in the Zoho ecosystem.
Export survey report
Export surevey report in PPT or PDF
Assign Survey task for field team
Survey Task is assigned on web and conducted via mobile app
Contextual collaboration on survey docs
Go inside survey files i.e. images of PDF and initiate contextual collaboration in plangrid/fieldwire style
Design Management
RDash has a mini plangrid or a fieldwire built inside the design module where you can store design files, control versions, define approval workflows, and conduct digital review with design marking tools which are accessible both on mobile app as well as browser stack. RDash do not support BIM integration yet, it is a part of its roadmap.Â
Zoho Projects does not have a dedicated design management module but offers a Documents module where users can create folders and upload design files, though folder creation must be done manually by users.
Design management / versioning
Design versions & change marks.
Yes you can upload file version but cant mark changes on it
Design reviews / pin comments
Pin comments directly on design files (PDFs and Images)
Design Approval Workflows
Set-up a maker-checker workflow on design files
Share design files to vendors
Share specific design files to vendors, they get notified on whatsapp/email whenever there is a new version of the file
Project Scope Management / BOQ
RDash offers a fine tuned management of project scope (i.e. BOQ – bill of quantities) wherein you can track client confirmation on individual scope items, create BOQs from master catalogue of items, place order agains BOQ items, assign budget guardrails on BOQ elements, and much more.
Zoho Projects does not support BOQ management; you can only upload BOQ as an Excel file.
Client scope creation & sharing
BOQ authoring & sharing; item-level controls.
Client Scope Vs Order analytics
Automatically throws P&L against BOQ elements for a handy review.
Change order management
Seemlessly track client approval status against BOQ elements. Consolidate all changes in the BOQ and create change order proposal for clients in one click. Client can approve via email without login into the system.
Budget rates on BOQ
Manage both client rates and budget rates against BOQ elements → take charge of the P&L right at the planning stage
Client PO/Invoices & Payments
Track client side documentation in tandem with BOQ progression
Orders
‘Order’ is the second most comprehensive module (after work progress) inside RDash to manage ‘all things payables’ inside a project. You can create an order batch linked to BOQ, set approval permission chain, and automate order creation and communication to vendors. Link orders to your ERP for seamless data management. You can manage supplier’s running invoices and final invoices and initiate payment requests. Also, manage imprest expanses of your site executives.
‘Order’ module allows you to share extend Rdash access (as collaborators) to your vendors and helps you automate reconciliation, change order management, and project tracking with your suppliers.
Zoho Projects has basic order management features through task and expense tracking but does not offer a dedicated, comprehensive ‘Order’ module like Rdash. It lacks features such as automated order batching against BOQ, approval workflows, vendor collaboration access, and ERP integration specific to payables management. These functionalities would require additional tools or custom solutions in Zoho’s ecosystem.
Add Vendors/Client as Collaborators
Piggiback orders with design and survey files so that the respective vendors are alerted when the documents concerning to them undergoes a change
Approval flow on POs, and Invoices
Configure approval workflows based on amount, roles, and custom configurations
Rate contracts
Pull order items and rates from the catalogue
Automatic PO generation
Configure pdf template and standardise terms and conditions to auto-generate and email POs to vendors.
Petty-cash/Imprest management
Site executive can log ‘out-of-pocket’ expanses for a project, can tag it to a vendor orders to auto-create debit logs
Vendor Descoping and Debits
Modifying orders is seamless, Rdash auto flags the modification in the supplier orders and creates an audit trail
Payment Terms Standardisation
Standardise payment terms which can be easility pulled on a project with a drop down
Vendor wise DPRs
Track vendor stated progress inside a projectÂ
Reverse Bidding/ RFQ
Part of Rdash Roadmap. The Reverse bidding will be shipped AI native which will allow you take quotation from the Rdash ecosystem of GCs and SCs as well.
Installed Progress Tracking
RDash helps you establish a mechanism to capture installed % on the client scope (BOQ) at weekly or monthly frequency to be on top of their invoicing, collection, and monthly P&L. You can Configure item types and the progress tracking milestones to different item types. E.g. Production items such as furniture can be tracked in milestones such a Material Procured → Structuring Done → Ready for dispatch → Installed a site etc. while the site updates such a progress on ‘Raft foundation’ can be tracked in exact quantities or percentages. Rdash helps you track the real installed value of work against your client invoicing & cashflows, helping you control your exposure risk on a project.
Zoho Projects does not have installed progress tracking features like Rdash, which offers detailed milestone tracking on BOQ items to monitor actual installed work against invoicing and cash flows.
Item type linked tracking milestones
Site supervisor has an intuitive mobile interface to log the installed progress
Safeguards against mis-reporting
Intuitive safeguards built out-of-box that aligns the site supervisors to report the correct progress without fudging the numbers
Installed Revenue Vs Invoicing Vs Collection
Out-of-box management dashboards that allows you to be on top of your cashflows in a project
Activity Tracking – Site Schedules
RDash offers a fine tuned management of project scope (i.e. BOQ – bill of quantities) wherein you can track client confirmation on individual scope items, create BOQs from master catalogue of items, place order agains BOQ items, assing budget guardrails on BOQ elements, and much more.
Zoho Projects supports activity tracking with Gantt charts, task assignees, and permission settings but does not specifically support Microsoft Project (MSP) or Primavera (P6) integration or offer advanced contextual collaboration and mobile schedule updates like Rdash.
Planned vs Actual work timelines
Track how far behind or ahead you are on your planned schedule
You can create custom fields for planned dates and track it manually
Multilevel Activity grouping
Nesting of activities like the way it is in MSP or P6
Link dependencies
Manage all four types of dependencies to arrive on a critical path
Easy Mobile accessebility from site
Site supervisors find it much easier to update from mobile
Import Excel & MSP
Seamlessly Import MSP file to Rdash and Rdash file to MSP
Excel import is active. MSP is not.
Materials
RDash offers a fine tuned management of project scope (i.e. BOQ – bill of quantities) wherein you can track client confirmation on individual scope items, create BOQs from master catalogue of items, place order agains BOQ items, assing budget guardrails on BOQ elements, and much more.
Zoho Projects provides basic inventory tracking through integration with Zoho Inventory or other inventory management tools but does not have dedicated site store inventory management features like GRN workflows, material consumption tracking, site-to-site transfers, or purchase request management available in Rdash.
Make GRNs of stock recieved
Inward materials on site from orders or adhoc purchases.
Supports GRN creation through Zoho Inventory but requires integration; not native to Zoho Projects.
Maintain Current stock at Site
Link Material inventory to catalogue and have a live tracking of unutilised material inventory in the entire network
Zoho Inventory provides stock tracking and cannot be linked, but live network-wide tracking needs additional setup.
Inter-Site Material Transfer
Move materials systematically in and out of the site without slippage
DPR – Daily Progress Report
RDash captures 360 degree update of movement in BOQ Scope Installed, Activities Progressed, Materials GRN and Stock consumptions etc. into a single comprehensive report which is circulated to subscribers on whatsapp.
Zoho Projects does not have a dedicated Daily Progress Report (DPR) feature like Rdash, which consolidates updates on BOQ scope installed, activity progress, materials GRN, and stock consumption into a single report shareable via WhatsApp or other channels
360 Degree Progress Reporting
RDash’s DPR pull progress reported on different fronts (Activity Progress, Design Changes, Snags etc.) of a project via different stakeholders to make one single and comprehensive report of the day for leadership and the client.
Site View Points
You can designate camera angles to capture photographs from. Helps in generative comparatives for the purpose of weekly or monthly progress reports
Manage DPR Subscribers
DPRs are generally circulated on whatsapp in form of PDF, you can manage the recipients on Rdash
Weekly/Monthly Progress Reports
Select a date range to export the progress reports
Quality Management/Snags
RDash’s Snag module inside a project takes care of recording of client with right categorisation, Assignment to team or vendor and export a report with committed closure dates.
Zoho Projects does not have a dedicated quality management or snag tracking module with client categorization, team/vendor assignment, and committed closure dates like Rdash’s Snag module. Quality issues and snags would need to be managed through generic task or issue tracking features.
Easy Snag Creation
Capture, categorise, and assign snags to vendors from mobile app
Snag cannot be created separately but task can be created for the same with custom fields in it
Preloaded Categorisation & list of Snags
Bucketise snags in categories, helps in prioritising rectification and enforcing quality norms
Assign Snag to team or vendor
Map snags to vendor or a to a responsible person with commitment dates
Excel/PDF/PPT Import and Export
Import/Export snag reports in desired format to share with external users
Task Manager
Turn every piece of information i.e. a photograph, an order element, expense request, snag etc. into a shared workspace. Go inside the design files or photographs and initiate conversation at a specific places within the document.
Zoho Projects allows creating tasks linked to comments and files, but it does not support turning every element like photos, orders, expenses, or snags into a shared workspace with conversation threads inside documents as Rdash does. Task collaboration in Zoho Projects is more traditional without context-specific discussion inside files.
Context on every task
Tasks can be on a specific context within a project, on a project, or outside a project
Tasks can be given context manually but do not pick it up from the plaeholder/line item since there is no direct linkage between the task and other things in the software. A task on zoho is nothing but an activity assigned to someone with a timeline and may require material and labour for completion
Auto Task Bucketisation
Undrstands whats important for you to address and flags it up
You can group and filter tasks as per their status
Self Reminder
Intuite Superhuman [email client] type interface and keyboard shortcuts to finish tasks, set reminder and much more
Internal Escalations
Tasks work like an email thread, you can update files, add or remove stakeholders from the thread
Notifications, Approvals, and, Escalations in one place
All notifications are by default powered on Whatsapp/Email; configurable on user roles
Catalogue
RDash allows you to create master catalogues of items called ‘Libraries’ which can be used to create BOQs. Master catalogue typically has comprehensive list of elements you are procuring or creating BOQs with. You can also store supplier rate contracts on the master catalogue. The catalogues also powers account management workflows for your key clients where you can build master catalogues for key accounts and share it with them.
Zoho Projects does not have a dedicated task or document management feature that allows turning every piece of information like photos, orders, expenses, or snags into a shared workspace with specific conversations tied to each item. It mainly offers task lists and document sharing without granular contextual collaboration on files or items.
Comprehensive Element Master
Store deep information like Specs, Make type, QC guideliens, Production drawing and much more on element level
Catalogue Export
Export master catalogue in CSV to share with vendors and clients. Third party can access deep information behind the element without login into the system
Extensibility to clients and vendors
Extend catalogues to your vendor → direct them to create BOQs for you from the catalogue shared. This helps in use cases such as mass roll out of ‘standard specs’ projects such as retail, schools etc.
Manage supplier rate contracts
Store vendor rate contracts on catalogues
Extensibility
You can share your project access to your clients and vendors to automate reconciliation and improve accountability.
You cannot share projects (platform access) to clients and vendors and only docs/PDF will be exposed to 3rd party.
Data Access
Provide controlled access to survey and design files
Snag Management
Manage snags at two levels. One that are reported to client, other which are just between GC and sub-contractor
Documentation Management
Create document funnels and checklist while enforcing approval metrics
Change order management
Your vendors can propose scope changes in the order and similarly you can request change orders from your client
Two level progress tracking
Your team provides tracking on full scope, while vendor provides his own reporting on the scope assigned to the vendor
Third Party Consultants/Architects
Extend project access to MEP consultants, Architects and PMCs with access control rights to manage your project on your behalf
AI
A powerful co-pilots powers queries such as: we need 21 more days on ABC project, create a delay report to ask time extension without any delay penalties.Help me improve my P&L by 2%. What are the pending PO approvals on me? Approve all.
Zoho Projects currently does not have an AI co-pilot with such advanced capabilities embedded within the platform. AI features in Zoho CRM and Zoho’s ecosystem mostly focus on sales forecasting, lead scoring, and basic automation, lacking deep project-specific AI assistance.
Chat History
Multiple GPT like chat threads which steers the personalisation for the user
Semantic Data Layer
Live human readable data flow fed to LLM with RAG and Context Orchestration and out-of-box fine-tuning
Tooling
Visualisation tooling to render graphs, tables, Can export CSVs, Remembers past conversations.
Job Specific Agents
Started with two agents i.e. “How to operate RDash” and “Analytics Agents.” More job specific agents around procurement, project planning, Quantification, Reconciliation are in the roadmap
Mobile Experience
Most comprehensive and simple to use UI/UX for field team that powers things far beyond just project tracking
Simple to use interface for site/project teams
Conduct Site Surveys
Guided mobile app powered workflow for survey that works in shaky network access
Create Change Orders Requests in the client sclope
Create and manage client scope from the App itself
Create supplier Orders
Generate supplier orders and Purchase Requisitions from the App.
Review Design Files
Open and contextually collaborate on design files
Generate supplier orders and Purchase Requisitions from the App.
Log Imprest Expenses
Log expense enteries with custom fields and push to approval chain
Update Activity Schedules
Intuitive UI to manage and update on complex schedule co-operated by mulptiple stakeholders
Activities/Tasks can be updated
Update Installed Scope
Declare what % of BOQ is currently installed via mobile app
Generate DPRs
Supports complex workflows of multiple engineers working on different sections of a project, auto compiles entire progress in a day in a single report
Snag/Quality Management
Create and assign snags to vendors, track closures
Task Managements
Create and manage tasks, give approvals on the go
Create tasks or activities which are part of the schedule. Approval flow is missing here
Zoho Projects is a general-purpose project management tool – great for managing office-based tasks, but not purpose-built for the construction industry. It looks fine at the start, offering features like task lists and timelines, but soon becomes a blocker when real construction workflows come into play. Reviewing design files, managing change orders, tracking site progress, or generating progress and quality reports all require workarounds, plugins, or third-party integrations that make operations messy and fragmented.
RDash, on the other hand, is built ground-up for construction. It unifies project planning, site tracking, design reviews, procurement, and finance in one seamless platform – out of the box, with zero need for stitching together different systems. With RDash, you can manage project execution and cost control in real-time, automate client reporting, and implement advanced modules for change management, quality, and item-level profitability tracking. Simply put, Zoho Projects is for managing projects in general — RDash is for managing construction projects with precision.
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RDash is a new age construction management platform for Developers, contractors and design studios.
It enables complete workflow automation for all professionals involved in construction and interior projects management.
RDash is a new age construction management platform for Developers, contractors and design studios.
It enables complete workflow automation for all professionals involved in construction and interior projects management.
Fill out the form below and we will contact you as soon as possible.
Create or Import leads in funnels
Automate leads from Ads & Website
Generate & Share quotations
Track execution of leads won.
Smart recce and technical survey.
Manage designs, versions & mark changes
Create & share BOQ with Clients
Schedule activities, set deadlines and highlight dependencies
Daily Reports & Live Status
Snaglist, Joint Measurements & Handover documents
Find most relevent vendors for your Job
BOQ templates & material libraries
Create & Fetch RCs.
Divide work among vendors
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